Invoicing

You can easily consolidate completed transport orders into new invoices using the invoice consolidation function. You decide which orders are invoiced together, ensuring that invoicing remains clear and flexible.

Created invoices can be printed immediately or sent digitally based on available reports. Additionally, it is possible to create credit invoices and generate standalone invoices that are not linked to an order. This ensures that invoicing always aligns with your administrative practices.

You can easily create sales invoices in e-Lips TMS based on fixed customer agreements and rates. Invoices are sent digitally and automatically linked to your accounting package at the general ledger level. This allows you to work faster, prevent errors, and maintain control over your financial administration.

You can also process purchase invoices efficiently within e-Lips TMS. Thanks to the direct integration with various accounting packages, these are automatically exported to your financial administration. This means less manual work, more overview, and a smooth invoicing process within your transport organization.

You set up pricing agreements once in the contracts module. When planning and executing trips, the system automatically checks which contract applies and applies the agreed rates immediately.

Fixed route prices, tiered pricing, mileage rates, and surcharges such as diesel or extra stops are calculated automatically. This ensures that the correct prices appear directly on the trip and invoice, fully automatically and without manual entry.

Easily create pro forma invoices prior to final invoicing. Pro forma invoices provide your client with insight into the expected costs without them being financially processed immediately.

The pro forma invoice can easily be converted into a final invoice later, while retaining all details. This allows you to communicate clearly with your client and maintain control over the invoicing process.

Easily manage the purchasing costs and revenues of transport orders. With the purchasing module, you create purchase invoices based on received invoices or automatically compile them from completed trips, for example in charter transport.

You see immediately what an order costs and generates, giving you constant insight into margins and results. Creating, managing, and processing purchase invoices is clear and efficient.

Easily process price requests into a quotation and send it directly via email to the transport requester. As soon as a quotation is created, the system automatically records a price agreement in the contracts module.

If a quotation is later converted into an order, the system automatically applies this price agreement. When reusing existing agreements, the price is adopted immediately, ensuring that quotations and invoicing always align.

If you work with charters, rates are automatically applied based on pre-established agreements. The charter billing module collects outsourced trips per week and processes them clearly for billing.

The system automatically calculates kilometers, including empty kilometers to the next container, and takes driving via the home base and the depot location into account. Maut and other toll costs are also correctly included, including special conditions for routes via the home base and empty kilometers.

The automatic calculation of kilometers and tolls is possible in combination with the PTV map.

Manage daily diesel prices centrally and automatically. At the end of the month, the diesel module calculates the price increase or decrease based on the agreed diesel tier per client.

The system automatically adjusts the diesel percentage in the contracts module for the new period, while retaining any deviating agreements. As soon as a change is implemented, the client is automatically informed via email about the new diesel agreements. Fully automated, without manual actions.

Trips are automatically assigned the correct price based on established agreements. The system checks which contractual agreements apply and automatically calculates freight costs, tiers, mileage rates, and any surcharges.

As soon as a trip is planned or executed, the agreed rates are applied immediately. This prevents manual entry, reduces errors, and ensures that prices are always correct and consistent. Automatic pricing saves time and forms the basis for fast and reliable invoicing.

Let invoicing run fully automatically within the system. Trips are automatically assigned the correct rates based on established agreements and invoiced at fixed times, along with any attachments sent to the correct email address.

You determine in advance on which days and times the system checks, rates, and invoices. As soon as a trip meets the set conditions, it is processed automatically, without any manual intervention. This prevents delays, reduces the risk of errors, and ensures that invoices are sent out faster.

By using automatic invoicing, you save significantly on administrative time, the financial administration remains clear, and the turnaround time from execution to payment is considerably shortened.

Accelerate and simplify the processing of purchase invoices by automatically importing them into the system. Incoming invoices from charters are immediately recognized, and the invoice lines are accurately transferred without manual entry.

The system automatically links the correct connection to the corresponding contact and trip. If invoice lines do not yet exist, they are automatically created and linked to the correct trip. This ensures your administration remains complete, organized, and accurate.

By automatically importing purchase invoices, you save significant administrative time, reduce errors, and gain continuous insight into costs and margins. This results in a more efficient process and lower operational costs, allowing you to focus on daily operations.